Please review these policies for work-study students and
contact Financial Aid with any questions.
Timesheets
Timesheets will be completed online. You must fill out your timesheet completely and have your supervisor sign it before it can be processed online. Timesheets must be submitted by the deadline to avoid a delay in payment. Meet with your coordinator or supervisor for assistance.
Falsification of timesheets will result in immediate student termination without grounds for appeal.
Breaks and Holidays
You may work during semester breaks with the approval of your supervisor if funding eligibility is available. You may not work on holidays that are observed by Dallas College.
Continuation of Employment
Due to the limited availability of funding and Satisfactory Academic Progress requirements, work-study employment is only approved for
one semester/payment period. At the end of each semester/payment period, the college Financial Aid Office will evaluate your status to make sure funding is available. At the same time, you must also meet the Satisfactory Academic Progress standards at the end of each semester to continue in the program. If you work past your allotted budget and/or fail to meet the SAP requirements, your work-study award will automatically be canceled, and you will be terminated from the program.
Termination
If you voluntarily decide to withdraw from the program, you must complete a termination form. Ask your supervisor for the form.
If you do not perform your duties satisfactorily and are terminated, supervisors are required to notify the Financial Aid Office in writing and complete the Termination of FWS Employment form.
If you are terminated from your position, you must write an appeal letter to the Financial Aid Office before applying for any other position in the same semester. The director of financial aid will evaluate the appeal and contact you in writing regarding any additional work-study position.
Rehire Procedures
You must notify the
Financial Aid Office and your supervisor if you are interested in returning to a previous position. If you are terminated in the Human Resources payroll system, you must complete a rehire application. Contact your campus work-study coordinator for a rehire application link. You cannot continue working unless you have been authorized to work by the Financial Aid Office and Human Resources.
Criminal Background Check
A criminal background check (CBC) is not required for all work-study positions. However, if a CBC is required for your position, you must successfully pass the CBC before you can be hired. Dallas College Human Resources Office will send you instructions for completing the CBC through the email address that you provided on your job application.
If a criminal background is not required for your position, the Human Resources Office will notify you about the next step in your onboarding process.